Some BIG things happened over the course of this last month – game changing things!
March/April is time for us to really get things underway and with so many great updates, new features and add-ins now’s the perfect time to make sure you’re making the most of these!
It’s our job to bring to you the changes to the O365 environment so you don’t have to go and find them yourselves!
Teams available to EXTERNAL parties!
The new Office 365 capabilities are AMAZING and with technology continuing to improve, so has the process of content creation – including awesome changes within Microsoft Teams! You can now add anyone with a business or consumer email address (including Outlook.com and Gmail.com addresses) as a guest in Microsoft Teams with full access to team chats, meetings and files. Yes, you heard us – ANYONE! We’ve personally been using Teams Meetings for all our external meetings this past month and it has been absolutely fantastic! We cannot wait to see the continued advancements of this app.
Read more here from the Ignite Update
Access Teams in Planner
Tying it all together, it’s what we LOVE about O365.
And, it’s so easy to add a planner and to work on your plan in Teams that you won’t be able to wait to give it a go!
To add a Planner tab, select the Add a tab + in your team channel and choose the Planner option. Next select either Create a new plan or use an existing plan. Don’t forget about the tick box option for if you want to post to the channel about the planner tab as well and then click Save. Presto! You’re Planner tab should be alongside your other team channel tabs and you can start adding to your board. It’s as easy as that!
Working on your Plan in Teams is just as easy as adding them and there are two main ways that you can get started.
The first is through the Planner personal app which is found by choosing More options… in the left column in Teams and selecting Planner which will give you access to the My Tasks, Recent and All tabs.
The second way to start working on your plan is by using the Planner tab in the channel, which allows the basicPlanner actions, such as adding buckets, tasks and assignments. However, to use the more advanced Planner features, such as Charts and Schedule, you will need to open your plan in the planner for web.
There are a couple of other things that you can’t do from the Teams tab that you can do on the web, such as marking a plan as a favourite, viewing its progress or getting emails about tasks. But, we think that these are small downsides compared to the AMAZING use of Planners in the Teams tab (plus, it’s really easy to open thanks to the Go to Website icon in the team)
Want to know more about Planners in Teams? Click HERE!
Hub sites is ALMOST HERE!
If you know us, you know we’re not the greatest fans of the team site / group that is created when you create a ‘Team’. Why? You might ask… well that is because we see that they stand in isolation and don’t allow for the whole of the organisation to get the benefits of the content (files/documents). Hub sites is going to change all of that and we’re thrilled it is so close to launching.
SO – what is, it? ….
Well, Microsoft describes Hub sites as “a new building block of the intranet, to bring together related sites to roll up news and activity, to simplify search, and to create cohesion with shared navigation and look-and-feel.” And we think they’ve summed it up pretty well.
Hub sites creates consistency across sites through navigation (that’s inherited by associated sites), a unified theme(for consistency) and logo (which is the important identifier that helps link the associated sites).
To keep a big-picture approach to information Hubs sites also, push content and information from team and communication sites up to the hub site level through the cleaver use of news aggregation, combined site activitiesand scope search.
And, you can access hub sites and associated sites with the SharePoint mobile app, meaning you have the information that you need on the go.
Find out more about Hub sites HERE.
Show Data from OUTSIDE SharePoint, right on your pages
How EXITING is this?! Many of the web parts shared at Microsoft Ignite are rolling out onto the Office 365 production environment. So, you can expect to find some new and exciting things in your page authoring toolbox. And don’t forget about some great updates to Power BI and Images.
What’s new? Well, a lot of cool things!
The new Planner web part provides a simple, visual way to organise any teamwork, from processes to general tasks. And you can now add then to any page or news article (which makes updating people on things like assignment statuses super easy). Tasks are displayed by Buckets making it easier for you to view, add and edit without needing to leave the context of your work. And, with options to view in Charts or Boards, it’s now easier than ever to make your plans organised and processed.
If you’re like us and always after just a little bit more information, the Office 365 Connectors are for you. You can now bring information from third-party services (like Asana, Jira and Stack Overflow) to your group-connected SharePoint team site.
Staying up-to-date with the latest info has never been easier now site members can showcase Twitter feeds and tweets right inside SharePoint pages and news. And it’s so easy to add this web part and receive individual tweet links, curated collections and search widgets.
Thanks to the new Kindle instant preview web part, you can now reference a book you want to recommend or promote and your reader can easily PREVIEW or BUY straight away! Simply click the Embed link within the sharing options of the book you want to share, grab the HTML code and past it into the Kindle instant preview edit pane.
Find out more about the new O365 features plus information on the updates HERE.
MIVIRTUAL – TIP
The Report Message add-in for Outlook will let you report those pesky misclassified emails (both the safe and malicious) directly to Microsoft.
Start by going to the Office online store (https://store.office.com) and searching for the add in. Click Get Now. Read the T&Cs and hit Continue. Then sign in to your Office 365 or Outlook account.
If you want to set up the Report Message add-in organisation wide or learn how to set up a rule to get a copy of the email messages reported by your users, you can do this HERE.
DID YOU KNOW?
Did you know that SharePoint pages, Stream, Forms and Flow work together to give you a FANTASTIC onboarding process?
Ask us how! [email protected]