We’re going to see many of the recently accounted updates roll out as of July 1st!
So, time for you to review and be prepared for what’s coming and ENJOY.
Some wonderful things for teamwork powered by SharePoint team sites have already taken place, including team members being able to highlight SharePoint files and lists (plus much more!) and updates to group-connected SharePoint team sites.
But, just when you thought you already loved what’s happening with SharePoint team sites, get ready because before you know it, you’ll be able to do loads more!
Soon, you will be able to access SharePoint document library files inside your Microsoft team (YAY!), connect a SharePoint team site to a Microsoft Teams team in just one click, and see that a Teams channel is associated to a folder.
Also, keep your eyes open for new Microsoft Planner integrations and visible group inbox visibility within site activities.
Excited about the new innovations coming to your intranet sites, news and page management? We sure are!
In organisation and team news, help your message land in a more targeted fashion so you can better engage your audience! Updates including being able to select with site sources you want to pull content from, @mention in news comments, the ability to deem specific sites as organisational news sources, changes to the hub site news web part and the new Save for Later at the bottom of news articles.
And not to mention the great changes coming with Page management updates (including audience targeting, page approval and content organisation such as content filtering) and awesome changes to SharePoint hub sites and communication sites (including rich colours to hub site headers – who doesn’t love a bit of extra colour in their lives?!, approvals for hub site associations, site scripting, and being able to create and configure your SharePoint communication sites within SharePoint Server 2019… plus loads more! WINNING!
Click HERE for the full article.
Getting you up to speed – SharePoint External Sharing
SharePoint Online supports three types of links
- Anonymous access links which are accessible by anyone;
- Internal links that are accessible for users within your organisation only; and
- Direct links which are accessible only by users who you specify when you create the link.
As a SharePoint admin, you can change the default link type when users get links for sharing so it’s more restrictive than the normal anonymous access links.
Changing the default link type is easy!
For SharePoint Online, global settings:
Step 1: Choose sharing in the left pane
Step 2: Under Default link type, choose the option you want defaulted.
Step 3: Under Default link permission choose if you want the default permission to be viewed or edited.
For Site collection settings:
Step 1: Choose site collections in the left pane
Step 2: Select the site collection you want to change and click Sharing
Step 3: Under Default link type, clear the Respect defaulted organisation setting check box and chose the option you want as default
Step 4: Under Default link permission, clear the Respect default organisation setting check box, and choose if you want the default permission to be view or edit.
Step 5: click Save
Click here for full details!
Whilst we’re talking about Sharing Securely – There are some NEW Features
Sharing more securely
Awesome new capabilities for OneDrive have been announced! Not only is there now first-class scan and photo experience on mobile, seamless deployment and onboarding, and consistent High-Value controls. But, there are now powerful, secure sharing and collaboration capabilities (which we LOVE!)
A new ability to set and require a password when you share a file or folder with other people will be a game changing feature. Why is this so cool? Well, this will prevent others from accessing your files if your intended recipient accidentally forwards or shares the link.
Another great security feature is the ability to stop users form downloading files shared via view-only links. This is perfect for preventing people from keeping offline copies of share Office documents.
You can check out the full article by Microsoft here
Here is some more detail of the updates AND when they’re coming!
So many new and AMAZING ways to enrich your SharePoint Content thanks to intelligence and automation. This year, SharePoint lists will get even better! Easier to build, easier to edit and easier to share and analyse!
We’ve included a snapshot of the summary of announcements from the SharePoint Conference 2018 below. You might just even already see some of the incredible web-part editions to your modern pages, if you’re on first release(don’t know what this is? Contact us and we will show you how!)
Full Post from Microsoft is here Here is a quick screen shot of what we can now see in our SharePoint Modern Pages! Check yours out and see if you can see it too…
Let’s look at our three favourite updates outside of Web-part additions!
Image Analysis – available NOW!
Any image file loaded into Office 365 is automatically scanned for object recognition – like receipts, business cards, people, and more. These are tagged in metadata columns on each document library, for ease of searching and filtering. Hello less data entry!
Edit in Place – Available later this year
Move data from Excel to SharePoint and things easy! The new edit in place feature is as simple as clicking on a value to edit it – without moving in and out of edit mode or relying on a properties page.
Microsoft Forms File Upload – Available later this year
Soon, you’ll be able to let Forms users upload a file where they submit their responses and designers can limit the file types (e.g. Only allowing PDF or images). Files are stored in the SharePoint library for group connected forms.
New APP Alert – Microsoft Whiteboard
MS Whiteboard is a super simple way to collaborate and learn in a freeform environment.
Want to know how to enable Microsoft Whiteboard Preview? It’s as easy as following our steps below!
Step 1: Go to the Office 365 Admin Centre
Step 2: Go to Settings, and then choose to Services & add-ins.
Step 3: On the Service & add-ins page, scroll down, and then choose Whiteboard Preview.
Step 4: On the Whiteboard panel, toggle Turn Whiteboard on or off for your entire organization to On.
Step 5: Click Save
For the full instructions, click here
Thank you for the support over this financial year we cannot wait to continue to support you over the course of the next year. DON’T FORGET to reach out if you have any questions.