O365 and SharePoint Update | July 2018

No Comments

The previous month saw a lot of the previously mentioned improvements become accessible and oh, what a time to be alive!

Key Message Centre blogs? Yes please! Around the 15th and 30th of each month, we will be receiving blogs with info on what’s coming, what has been released and a timetable of features that may be hitting your tenants!

Some of the release features that have recently been rolled out that you should know about include:

Customer branding is now being displayed in OneDrive and SharePoint sharing mails

External sharing mails will now use the latest sharing mail templates; and updates to secure external sharing

Increase to SharePoint Storage Limits

Can you believe that more than 350,000 organisations now have SharePoint! With even more content being stored (the date has more than doubled over the last year alone!), SharePoint Online in increasing their licence storage allocation 20 times. This means that each licence will increase to 1 TB plus 10 GB per user license purchased, up from 1 TB plus .5 GB per user license purchased.

Don’t forget you can also purchase additional storage if you need on a per-gigabyte, per-month basis.

Build your Pages into an Intranet

Page metadata is here! If you can’t already access this in your SharePoint, it’s only days away until rollout! What is metadata? Microsoft sums it up nicely:

Ensure your content reaches your intended audience. Now you can tag SharePoint pages with properties (metadata) to help best describe them. Plus, use custom Pages library columns to filter and target pages. This allows you to reach the right audience ensuring the right content gets viewed by the right people.

Awesome, right?! Yes, we think so too!
You can easily tag pages with metadata and you can adjust the inline by using the Page details on the edit pane. Create custom columns within the Pages library, then organise, target and filter using web parts such as Highlighted Content and News.

You can also use the properties set for individual pages to help organise and group. When you’re editing the Highlighted Content or News web part, it’s easy to set your parameters and change the dynamically display by using the Page properties filter option in The page library on this site source.

Using your Page Properties web part, you can expose some of your metadata directory to your reader. Add the page properties web part to your page and then just add the properties that you want to display. Easy as!

Check out the Full Article here

Migrate your files to OneDrive – Easily!

We are so EXCITED about this! Microsoft has created Known Folder Move (KFM) for OneDrive to help you move your documents, desktop and pics into OneDrive easily!

And it’s even hard to spot (check out the comparison pictures below). The user content is automatically synced to OneDrive without any disruption to productivity.

As usual, if you’re an Admin, you can deploy a group policy to users in your organisation to encourage KFM. All you need to do is click on the KFM toast notifications or go to OneDrive setting, AutoSave and update folders.

To see how the KFM experience launches from your user perspective and to learn how to silently redirect windows known folders to your OneDrive in the article linked.

Ever wanted to know your usage for SharePoint Online?

The answer from us is YES! Who doesn’t want to know where your data is sitting? Well now it’s easier than ever!

To view your usage, click the Settings gear then Site Usage. Or, click on the Site Contents button on the let-hand menu and then hit the Site Usage in the top navigation bar.

So, what can you view?

  • Unique viewers (number of site views in the last 7, 30 and 90 days)
  • Site visits (number of site visits in the last 7, 30 and 90 days)
  • Most unique views (the top 10 unique files and pages in the last 14 days)
  • Most viewed (the top 10 files and pages with the most views in the last 14 days)
  • Shared externally (list of files that have been shared outside your organisation through a sharing link)

You can find out more here

Do you use Visio Web Access? Time to move to Visio online!

https://blogs.msdn.microsoft.com/visio/2017/09/25/migrate-from-visio-web-access-to-visio-online/

Visio Online is the new Visio Web Access (also known as Visio Services) in SharePoint that will let you view, create and share Visio diagrams. Visio Online introduces newly improved performance and capabilities that weren’t available in the old Visio Web Access (WINNING!).

Before you start migration, however, we recommend that you use the Visio Web Access scanner to find all the pages that have Visio Web Access embedded in them.

The next step is to decide on a migration path depending on your situation (the diagram below will help you to decide on the best method here).

To find out more about migrating VDW files to work with Visio Online, embed Visio drawing in a modern SharePoint page, embed a Visio drawing in a classic SharePoint page with key properties, plus much more, please refer to the Microsoft article.

YAMMER

New Yammer intelligence event capabilities are now available so enables you to view events in real time or on demand. Over the coming weeks, with the following capabilities deployed, you will be able to:

  • Schedule a live event
  • Use the dedicated event page in your community to drive conversations with participants before, during and after the event
  • Attend the event on the event page while watching the real-time video and participating in discussion
  • Watch the event recording, on-demand, and review the discussion
  • Search the video’s automatically generated transcript to find and jump to specific content in the recording

Live events are a great way to bring your company gatherings to everyone in your organisation and having the ability to do recordings and discussions are a great step forward in getting your team heard.

For more on this awesome update, you can click here!

Mivirtual Updates

We have been super busy working on a new business partnership, specifically around O365 and SharePoint – we’ll have a very exciting announcement in the next month so WATCH THIS SPACE!

If you have any questions about SharePoint or O365, please reach out! We’re more than happy to help. You can book a meeting here OR contact us directly at [email protected]

Previous Post
O365 and SharePoint Update | June 2018
Next Post
O365 and SharePoint Update | August 2018

Leave a Reply

Your email address will not be published. Required fields are marked *

Fill out this field
Fill out this field
Please enter a valid email address.

Menu